Business continuity is dependent upon your company’s ability to mitigate risk. Business leaders who make business continuity a priority, gain the trust of their customers, partners and investors.

If you had to shut your operations down to recover from a substantial loss in data, could you survive?

Here are the top 4 factors to consider in planning for the safety of your critical data.

1. Employee Error

Your greatest asset can also be your weakest link. Cyber criminals are getting smarter and more advanced with their knowledge of human behavior. In turn, you have to stay one step ahead of them by training your employees to identify a scam. Here are a few ways your employees are exposing your data:

Emails

Did you know that one email containing a Ransomware virus attachment or link can lock up most of your company’s data if opened by the right person?

User Access-level

We all know that small to medium size businesses have employees that need to wear multiple hats. While this is an asset, there could be some exposure to your network if you don’t manage access on your shared drives. How could this really affect your business? If an intern has access to your accounting folder and inadvertently permanently deletes critical files, how would you recover those files? This happens more often than admitted and not only with interns.

Phishing is a rapidly growing criminal activity. There are large pockets of criminals creating new ways to trick your employees. Can you sniff out a scam? Take our phishing quiz to see how much you know about the latest scams:

Take the Phishing Quiz

2. Weak or Non-Existent Data Security Policies

Viruses and damaging malware are one of the biggest risk factors to your data. Just one click, and you can expose your company to massive damages.

Attacks targeted to steal and damage business data are among the most dangerous to a business’s health and longevity. Your data is not just valuable to you; it is extremely valuable to the underground market.

Policies like changing your password regularly (90 days or less) and dual authentication when accessing files remotely will at least provide your company with an additional layer of security.

Symantec reports in their document Keeping Data Safe in the Cloud, that 25% of employees use cloud tools for file storage without IT approval. 2

3. Keep your Server(s) Safe

Have you ever known someone who stored their business’ server in a closet, basement,
dusty warehouse, or just out in the open? (that may be you!)
Many businesses, unfortunately, learned the hard way that physical damage to a server can lead to loss of data and massive downtime. Poor ventilation causing overheated, water damage, dust damage, etc… can all cause a loss of data. Check out the real cost of downtime for a business from your IT professionals at NexusTek. Our Business Downtime infographic will give you an idea of the real cost of downtime and the formula we use as a guide.

4. How is Your Data Backed Up?

Recovering lost data is not an easy task. Many businesses think that an external hard drive is a sufficient backup solution. While it can save you in a bind, the human error, and natural disaster factors can easily cause the failure of this solution.

It’s also easy to find assurance in a backup solution once it is in place, but these back-ups need to be checked once or twice a day to ensure that the back-ups are successful. Routine backups are critical to business continuity.

If you’re looking for the answer to “How should I backup my data?” then we have it. You’ve heard the term “single point of failure” in the business world. Well, it’s the same for backing up your data. We recommend both an on-premise and cloud solution that is continually monitored to ensure business continuity.

 

 

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