Yeah! Your business is growing. You’ve met your quarterly and yearly targets. Happy customers are calling you for more magic. You’re busier than ever and seem to be consistently adding to your staff. And with that additional staff comes more equipment and supplies to meet the needs of your clients. Business growth is a wonderful thing, although it can be a curse as well as a blessing. Your office environment, sooner or later, will need to adapt to the changes. Those shared work spaces, overstuffed storage units, and clutter will tip the scales and you’ll find your current space is feeling the growing pains.
It’s time to find a new space that accommodates growth. The first order of business is to get your lawyer, accountant, and real estate agent on board to think long and hard about what the business needs now and in the future. Then factor in budget, location, and community.
You Need a Plan
Next is finding the ideal space and signing an office lease — then the fun begins! Time to actually relocate the business. Now, it’s all about a practical and tactical plan. But much like moving to a new home, the best-laid plans can go to h#ll quickly if the details are missed. Perhaps we are biased, but we believe that the success of your office move is predicated on how well IT moves before you.
Ensuring the continuity of your IT will be critical to a successful transition — as little negative impact to your business operations and profitability as possible. It’s no exaggeration that an office move gone wrong (i.e. delays & downtime) can have dramatic operational and financial consequences.
So, how do companies make sure the IT move is a smooth one? Your relocation plan should have the following line items at a minimum:
IT Relocation Checklist
- Identify and define your team members/leaders: Who is in charge of site visits? Who will implement the relocation plan?
- Equipment review: What do you own? What do you lease? Are additional purchases required? Are you retiring any IT equipment?
- Site visit checklist: Outline what is needed to support equipment locations. Any problems with the current situation? Develop and
implement a plan to resolve any issues.
- Phone connectivity: Evaluate existing cabling and jack locations. Are you moving or replacing your phone system? Is your telephony vendor engaged in the process?
- Internet/Telecom considerations: Understand your infrastructure and any vendors who should be involved. Understand data and voice requirements at your new location and plan accordingly. Test all internet and voice services well in advance of the move.
- Data protection & business continuity: Copies of data back-ups, including firewalls and servers. What is the business continuity plan (shooting for zero downtime and complete data protection)?
- Move day preparation: Equipment logistics
- New office test plan: Testing all of the equipment once the move is complete